Skip to main content

Database Maintenance

D-05 Create Lists File Assignments

D-05 Create Lists File Assignments

Sierra has a powerful report generator that lets you create tailor-made lists of records based on your own criteria. These lists are also known as "review files." There is a section on "Create Lists" in the Continuing Education area of mcfls.org that has information used for classes held every year.

Each library location has been assigned at least two (2) review files in order to CREATE LISTS. These two files have capacity to hold 5000 and 20,000 records, respectively. The assignment of which LIST(s) to use for your library follows :

Atkinson 1 and 2
Bay View 3 and 4
Brown Deer 5 and 6
Capitol 7 and 8
Center Street 9 and 10
Cudahy 11 and 12
East 13 and 14
Washington Park 15 and 16
Franklin 19 and 20
Greendale 21 and 22
Greenfield 23 and 24
Hales Corners 25 and 26
King 27 and 28
Mill Road 29 and 30
Mitchell Street 17 and 18
EOS 31 and 32
North Shore 33 and 34
Oak Creek 35 and 36
St. Francis 37 and 38
Shorewood 39 and 40
South Milwaukee 41 and 42
Tippecanoe 43 and 44
Villard 45 and 46
Wauwatosa 47 and 48
West Allis 49 and 50
Whitefish Bay 51 and 52
Zablocki 53 and 54
MPL Central 55-70   (16 files)
MCFLS 73-85   (13 files)
Purchase Alerts 119 and 120
Possible Patron Deletes 359
Overdue Items  161
MCFLS Larger Record Sets (Items that haven't circed for 5 years) 280 and 360

The remaining files (86-118, 122-160, 162-200, 202-279, 281-358) are open to anyone as long as they are "EMPTY."  Please delete files when you are done using them.  

It is very important to label your files. You should name your file using the following elements:

  • Your library (FOUR-digit abbreviation, e.g.nsho, oakc, etc.)
  • Brief description of the file; e.g., [Name of Library] Childrens Videos
  • Personal initials of individual creating the review file; e.g. jg
  • Date file is created, e.g., 6-30-99.

Files that are not identified properly could be deleted by MCFLS staff without notification. 

For staff that would like a copy of this KB insert, see D-05.